Choosing the right OCR (Optical Character Recognition) tools for company documents is important to increase company’s efficiency and productivity.
As The company’s operating activities will undoubtedly include plenty of documents, if these documents are not handled properly, the company’s performance will be hampered.
Here are some tips for choosing OCR solutions for company documents based on your needs!
1. Can be used in a variety of business industries
The first tip for selecting OCR is to ensure that it can be utilized for a variety of organizations, such as banking, financial management, investment management, startup companies, and others.
2. Good accuracy
Ensure that OCR tools have a high level of accuracy in reading text from various types of documents, both physical and digital. The high accuracy will reduce the rate of error in the text or character recognition process.
To find out how accurate it is, we may be able to directly ask the OCR provider directly or look at testimonials from previous users.
3. Easy-to-use dashboard
Good OCR tools should be easy to use and have a simple-to-operate dashboard or interface so that users are not confused even at the beginning.
4. Can process a large amount of data
A company must save a large number of important documents, both physical and digital. All of this must be handled properly. If you rely on human labor, it may take a long time.
Therefore, ensure that the OCR tools can automatically process a huge number of documents. With these abilities, the company will be able to save time and increase labor efficiency.
5. Capable of reading a variety of document formats
Ensure that OCR tools are able to work with a variety of document formats that are regularly used in businesses, such as PDF, TIFF, JPEG, and others.
Aside from that, the ability to translate languages is important. For example, a company may save a document in English, but that document will be managed in Indonesian. If the OCR provider has an auto-translate capability, there is no need to waste time translating it.
6. Capability to manage low-quality images and filtering
We occasionally encounter low-quality physical or digital documents, even when the document is important. This allows for recording errors or misinterpretations.
Therefore, choose OCR tools that can recognize text in low-quality or distorted images. Ensure that the OCR tool has the capability of removing noise or irrelevant parts from the image.
7. Provide a trial service
Before fully implementing OCR tools, conduct a trial to assess their performance. Usually, paid OCR tools offer a month of free service.
8. Ensure privacy data’s security
The last tip for choosing OCR tools for company documents is to check that the OCR service provider adheres to applicable data security and privacy requirements. This is due to the fact that they have complete access to the data uploaded and processed by OCR tools.
Don’t let the data be leaked and used by unauthorized parties.
OCR+ Fintelite, is the best OCR tool for all businesses
Those are some tips about OCR tools for business documents. Make sure to choose wisely as making the wrong choice would affect company’s productivity.
Fintelite’s OCR+ is the best example of OCR at this time. OCR+ Fintelite is capable of converting digital or physical documents into text data fast, such as invoices and receipts. Embedded AI technology can process data automatically and accurately.
OCR+ Fintelite is suitable for various kinds of businesses, including banking, P2P lending, financial management, and public accounting companies.
