File formats such as PDF are frequently encountered when doing tasks, particularly those involving data entry. However, some PDF files demand display in Excel format, so we must convert PDF files to Excel format. In this article, we’ll go over methods and tools for extracting data from PDF to Excel format in the easiest way.
1. Manual Data
Manual data entry is the simplest way for small PDFs Although time-consuming, this method allows for precision. Here’s a step-by-step tutorial on manually extracting data from a PDF to Excel:
- Open the PDF file
- Select the text you want to extract and copy it. You can use the keyboard shortcuts (Ctrl+C on Windows, Command+C on Mac)
- Open Microsoft Excel
- Open Microsoft Excel
Select the cell in your Excel spreadsheet where you want to begin pasting the data. To paste the copied text, right-click or use the keyboard shortcuts (Ctrl+V on Windows, Command+V on Mac)
2. Using PDF to Excel Converters
You can use PDF to Excel converter software to simplify the process and manage larger files. Many online applications are available to convert PDF files into Excel, including Smallpdf, ILovePDF, pdf2go, NitroPro, PDF2XL, and many more. Here’s how to use a PDF converter to extract data from a PDF to Excel:
- Choose a trustworthy PDF to Excel converter
- Upload a PDF file to the tool or insert the URL of the file
- The tool will scan the PDF, extract the data, and display it in Excel format
- Download the Excel file and make any necessary changes
3. Adobe Acrobat Pro
If you have Adobe Acrobat Pro, you can extract data from PDFs to Excel. Here’s how to use it:
- Open the PDF document in Adobe Acrobat Pro
- Click “File” in the top menu, then “Save As Other,” and then choose “Microsoft Excel”
- Customize the conversion settings if needed
- Click the “Save” button to generate an Excel file
4. Use Python and Libraries
For tech-savvy users and developers,Python provides an effective technique for extracting data from PDF to Excel. Python libraries like Tabula and pdfplumber can be used to extract tables and text from PDFs and then convert them into Excel format.
5. Import a PDF file in Excel
You can import PDF data into Excel using a built-in capability named “Get Data” or “Power Query.” You can use this capability to connect to a PDF file and import its data into an Excel spreadsheet. Here’s how to do it:
- Open Microsoft Excel
- Open a new or existing workbook into which you want to import the PDF data
- Go to the “Data” tab
- Click “Get Data”
- Choose “Get Data,” then “From File,” and finally “From PDF”
- Select the PDF file and click the “Import” button. Excel will analyze the PDF file and provide an import options window
- Select these options and press the “Load” button. Excel will load the data from the PDF file into an Excel sheet
Automate Data Extraction from PDF to Excel with Fintelite
Extracting data from PDF to Excel is a crucial skill that can improve your data management and analytical capabilities. Whether you choose manual data entry, PDF to Excel converter tools, specialized software, or Python libraries, your choice should be based on your needs and expertise. By selecting the right tools and following the methods given in this article, you may efficiently transform PDF data into a format that is easy to work with, analyze, and use for making informed decisions.
If you want to maximize accuracy and speed, you can use data extraction software. For businesses with large-scale data extraction needs, data extraction software can be a game-changer. These tools are intended to extract data from a number of sources, including PDFs. They provide customization and automation for handling complex data extraction tasks.
Fintelite provides data extraction automation from PDF to Excel. Simply capture or upload your PDF file to our dashboard, and it will automatically analyze and convert it to the Excel format in the quickest and easiest way.
