Have a lot of purchase orders to process, but not enough time?
This often happens, especially when all the purchase orders are still processed manually. Manual handling of purchase orders involving tedious data entry that takes the longest time, hinders efficiency of the procurement process.
For professional workers, or anyone looking for a faster way to transfer purchase orders data to Excel, the solution is using OCR (Optical Character Recognition) tool. This article will answer key questions on how to automatically convert purchase orders to Excel, and how OCR makes it easier.
Why use OCR for converting purchase orders to Excel?
To automate data extraction from documents, OCR (Optical Character Recognition) is the most suitable tool to use. OCR is a technology that can capture data locked in PDF documents and convert it into editable formats like Excel. With OCR, text from description and number from price amount in purchase orders can be accurately captured and generated into a structured Excel file.
Read more: What is Optical Character Recognition (OCR)?
What benefits does OCR offer for converting purchase orders to Excel?
The benefits of converting purchase orders to Excel using an OCR tool is not just speed up the data entry process. You can expect multiple efficiency gains, such as:
- Reduce delays due to missed input and repeated corrections
- Maintaining data accuracy while moving purchase orders data to Excel
- Streamline procurement workflow with fewer manual repetitive steps
How to convert purchase orders to Excel using OCR?
Convert purchase orders to Excel effortlessly in just a few steps with Fintelite intelligent OCR. All you need to do is upload the file, and Fintelite will automatically extract, organize, and generate the data into a ready-to-use Excel file. Powered by cutting-edge AI, Fintelite delivers results in seconds, or within a few minutes for longer documents.
Can we see the extracted data before exporting it to Excel?
Yes, Fintelite will show a preview of the captured data, allowing you to check and review it first. If you find that it needs adjustment, you can easily edit it as well. This human-in-the-loop step lets you verify the data to ensure the highest level of accuracy.
Can the Excel output be customized to a specific format?
If you need the results to appear in a specific Excel format, you can easily create pre-built templates using the customization feature that Fintelite Intelligent OCR provides. Simply define which data you want to extract and how you want the columns and rows to be structured. All through an easy setup, with no coding required.
Is it possible to export multiple purchase orders into one Excel file?
Yes, Fintelite allows you to easily select and export multiple purchase order results at once. There are two options available: export all purchase orders on one page, or export each purchase order on a separate page.
How secure is OCR in processing confidential purchase orders?
At Fintelite Intelligent OCR, data security is a top priority. Fintelite OCR ensures every data remains private, encrypted, and is not used for any unauthorized purposes. To complies with global security standards, Fintelite is also already ISO 27001 certified.
Conclusion
Converting PDF purchase orders to Excel can be done easily using Fintelite Intelligent OCR. Here, you will find numerous features that can help you get the exact Excel results you need, from template customization to human-in-the-loop approval. With these capabilities, you can save time, minimize errors, and ensure all the purchase orders data is always accurate and well-structured into Excel format.
