If you’re seeking ways to eliminate manual invoices data entry in your business, OCR is all you need. Use OCR (Optical Character Recognition) to automatically extract data from bulk invoices, and get clean, structured data ready for input in seconds. We look up to multiple OCR platforms to find the top 5 that perform best with invoices. Our considerations are based on the accuracy of data extraction, scalability of use, the ability to handle numerous invoice designs, and ease of integration.
Why Automate Invoice Data Capture with OCR
OCR is a technology that scans, reads, extracts, and converts unstructured documents into structured, machine-readable data. This capability is what makes OCR well suited for automating invoice data extraction at scale. It reduces reliance on manual data entry and minimizes human error, resulting in a more cost-efficient financial processing.
However, selecting the right OCR for invoices is essential if you don’t want to deal with inconsistent accuracy. Here are our five best OCR software solutions for invoices to help you get ahead in 2026.
Fintelite
Description
Fintelite is an intelligent OCR designed with AI-powered smart capabilities to efficiently read data from different invoices formats and layouts. Built with enterprise-level standards, it scales seamlessly as business demands grow and ensures robust data security. With Fintelite, experience quick data capture from scanned or PDF invoices into machine-readable formats that are compatible with your system, all in just seconds.
Key features
- Cross-data matching with other documents
- Customizable parsing rules for specific data extraction
- Multiple export options to JSON, XLS, CSV, and TXT
- Auto-push data to your existing system with API integration
Pros
- Globally standardized data protection
- Process any invoices without relying on manual configuration
- Get started faster with ready-to-go dashboard
Cons
The basic plan has processing limits, which may require upgrading to an advanced plan for larger business use.
Koncile
Description
Koncile provides an easier way to collect data from invoices using OCR. The combination of LLMs and OCR enables Koncile to retrieve data from any type of document, including invoices. It balances speed and accuracy to ensure optimal data extraction. By leveraging OCR by Koncile, reduce manual effort and improve accuracy in invoice data entry.
Key features
- Shows confidence scores for quick review of data accuracy
- Page splitting within a single file
- Support for data export to multiple formats
Pros
- User-friendly OCR with no code required
- Handles any type of documents
- Suitable for small to medium sized businesses
Cons
May struggle with extremely irregular or low-quality scanned documents.
Docparser
Description
Docparser is a rule-based OCR platform for business document processing. With automated data extraction, it helps organizations spend less on repetitive data input and more time focusing on higher-value work. There you can also find pre-built templates for various financial documents including invoices that you can start using right away.
Key features
- Image pre-processing for improved data reading
- Easy data download in multiple formats
- Ability to read both handwritten and printed text
Pros
- Specialized in financial documents
- Saves time with end-to-end automation
Cons
Some users report that while the product is reliable, it takes time to master.
Klippa
Description
Klippa is an OCR that is popular for use cases involving financial documents like invoices. It offers data capture automation with AI-powered accuracy to efficiently process diverse invoice types. Businesses can take benefit of its advanced extraction to reduce manual work in routine accounting tasks.
Key features
- Batch document processing for handling large volumes efficiently
- Upload files directly from email attachments
- Support for multi-page document processing
Pros
- Powered by AI intelligence
- High level of accuracy across documents
Cons
Lack of multi language and non-Latin alphabet support.
Xtracta
Description
Xtracta is an AI-powered document automation and OCR data extraction platform that converts invoices and various business documents into structured, machine-readable data without templates. It integrates easily via API and streamlines processing, helping businesses boost efficiency in their financial operations.
Key features
- AI-driven OCR without manual template
- Flexible multi-format and multi-input support
- Self-learning engine that continually improves accuracy
Pros
- Integration via API and SDK for custom workflows
- Accelerates processing with high accuracy
Cons
Integration and advanced setup may require longer deployment for full customization.
