In today’s fast-paced business environment, time is of the essence. Data entry, a crucial yet mundane task, can consume a significant portion of your day, leaving you with less time to focus on more important matters. Manual data entry is not only time-consuming but also prone to human error. The more data you need to input into Excel, the greater the chances of mistakes creeping in. To tackle this challenge, let’s find out on how to automate data entry in excel.
How to set up an Excel spreadsheet
To start, create a table and specify the type of data you intend to input or incorporate into the database.
- Open Excel and generate a new spreadsheet.
Identify the data you wish to include in the Excel database. For instance, if you plan to store invoice data in this Excel sheet, you might create column headers like “Invoice Date,” “Supplier,” “Invoice Amount,” “Tax Amount,” and so on.
- Create columns based on your specific requirements.
- Add or import data into Excel:
The next step is adding or importing data, which can be accomplished in three ways:
Manual Data Entry: Simply input data by clicking on cells and typing the information manually.
Import Data: You can import data in bulk from online sources or external files using the Data tab. Access the Data tab, navigate to the Get/Transform Data section, and select the source destination. After importing the data, you may need to format, clean, and transform it.
Automate Data Entry into the Excel Database: If you have numerous documents or need to extract data from documents regularly, consider automating data entry using platforms like Fintelite. This platform can extract and import data from PDFs, CSV files, webpages, emails, and databases. You can learn more on how to automate data entry in Excel by speaking to our AI experts.
How to automate data entry in Excel using Fintelite
When you have a substantial volume of documents from which you regularly need to extract data, utilizing an automated data entry platform like Fintelite can be highly beneficial. Fintelite is an AI-powered OCR platform capable of extracting data from a variety of sources, including documents, websites, emails, PDFs, and more. It offers seamless synchronization with ERP, such as Xero or Quickbooks, through API. Here are some practical use cases for leveraging Fintelite to keep your Excel database updated:
Import data from invoice to excel
Import data from bank statements to excel
Import data from purchase order to excel
Import data from form to excel
Here are the steps on how to automate data entry using Fintelite:
- Logging into your Fintelite account.
You can upload invoices and review the extracted data.
- Verify and clean the extracted data
Once you have verified the extracted data, proceed to establish rules for data cleaning. If adjustments are needed, such as changing date formats or currencies, explore the data enrichment module within the workflow.
- Export to Excel
The subsequent step involves integrating the extracted data into Excel. You can choose which documents that you want to export. Then, click Export >> Excel.
It’s as straightforward as that! If you require customized solutions, feel free to get in touch with our AI experts to learn how to automate data entry in Excel, which includes any documents such as accounting data.
