Artificial Intelligence (AI) has significantly simplified various tasks, including document processing. With the help of AI, documents can be processed faster, more efficiently, and with less manual effort. Despite these advantages, data privacy remains a major concern. This privacy concern is important for businesses that frequently work with sensitive documents.
Is it safe to use AI for handling sensitive documents? The answer depends on multiple factors. To ensure the safe use of AI for processing documents, it starts from choosing a reliable AI solution provider based on several considerations.
AI Implementation in Document Processing
AI is widely implemented to automate repetitive tasks in document workflows, such as data entry and validation. The most popular AI-powered solution for automating document tasks is Intelligent Document Processing (IDP). This solution brings significant ease for businesses to capture data from documents and seamlessly deliver them to the designated system. With AI automation, document-related tasks that were previously tedious and time-consuming can now be more streamlined. However, as many businesses handle sensitive documents, being aware of how to safely implement AI is important.
Types of Sensitive Information in Documents
Understanding what types of information are considered confidential is the first step in ensuring they are protected when using AI to process this data. Sensitive documents refer to files that contain data which, if exposed, could lead to legal consequences. Here are several types of sensitive information:
Personally Identifiable Information (PII)
This type of information includes names, addresses, phone numbers, and other personal identification data. PII is commonly found in national ID cards, customer registration forms, and other similar documents.
Financial Data
This type of information includes credit card numbers, bank account details, tax records, and transaction histories. Financial information like this is highly sensitive in banking, lending, and insurance.
Health-related Data
This type of information includes medical records, insurance information, and treatment histories. Because patient records are closely tied to personal privacy, they must be securely managed and stored.
How to Use AI Safely for Sensitive Documents
There are several important steps to take when planning to use an AI solution for processing sensitive documents.
Choose Trusted AI Document Solution
Select AI solutions from a vendor that has obtained industry-standard security certification. Furthermore, ensure the document processing services use data encryption to keep information secure.
Use On-Premises or Private Cloud Solutions (If Required)
If the documents contain highly sensitive information, consider implementing the AI solution within an on-premises environment or a private cloud infrastructure.
Set Up Access Control
Assign access to view and process documents only to authorized employees. Conduct proper training on how to use AI tools securely and responsibly, especially when handling sensitive or confidential data.
How Fintelite Ensures Data Security in Its AI Document Solutions
Fintelite offers AI-powered document solutions designed to help businesses streamline their operations. With Fintelite automating data extraction, you can capture every piece of information in a document instantly in seconds. Moreover, Fintelite is also has the ability to identify potential forgery and manipulation in documents.
At Fintelite, we fully understand the business need for secure and reliable AI document solutions. That’s why we built Fintelite with data security in mind. Fintelite is already ISO 27001 certified to maintain the highest standards of information security management. Additionally, Fintelite’s API processing applies zero data retention, ensuring that no data is stored after processing.
Transform your document workflow with Fintelite. Book a demo now!
