In logistics and supply chain management, delivery notes are essential documents that the accounting or finance team handles daily. Delivery notes are important for tracking shipments, verifying deliveries, and managing inventory. Industry does not manage small documents–it must deal with lots of documents. As a result, the accounting or finance team must handle it effectively every day in order to reduce its impact on operations.
However, in this current era everything is digital. Almost every business is shifting to tools to automate document processing, which can simplify work. While some businesses still rely on manual processes, which can be inefficient for company productivity. In this article, you will discover why automating delivery notes is important for business.
Delivery Notes Definition
A delivery note is a document issued by the seller to the buyer, accompanying a shipment of goods. Delivery note usually contain important details about the order, such as the items shipped and the shipping method. While delivery notes are often printed, they can also be sent electronically via email.
Here are some key elements typically included in delivery note:
- Seller’s information details: name, address, phone number, and company logo (if available).
- Buyer’s information details: name, address, and phone number.
- Delivery date and issuing date.
- Order number.
- Product details: a description of the goods and their quantities included in the shipment.
The Manual Process of Handling Delivery Notes
As mentioned earlier, some businesses still rely on manual processes, which can lead to inefficiency. This is because the manual process of handling delivery notes is time-consuming. Imagine having to input data from each paper delivery note one by one, then double-checking everything to make sure accuracy. This process can take many hours, and any delays could affect operations and potentially damage customer relationships.
This is not only time-consuming, it also increases costs. Processing large volumes of documents manually requires more effort, especially if you need to speed up the process. The more labor you need, the higher the costs. It will make the manual processes both inefficient and expensive for businesses.
Benefits of Automating Delivery Notes
1. Efficiency
By automating your delivery note processing, you can save significant time. If you did it manually, it would take hours; with automation, it would only take minutes or seconds. This allows employees to focus on more important tasks, increasing productivity and reducing delays in your business process.
2. Improved Accuracy
Automation reduces the risk of human error in data entry. AI-powered tools process documents with high accuracy, ensuring that your delivery notes are error-free.
3. Cost Savings
Manual processing needs more labor, which might be costly. Automation costs just for the initial setup, and it saves money over time by minimizing the need for additional labor.
Automate Delivery Notes with Fintelite AI
After discussing the differences between manually and automatically managing delivery notes, it is shown that automating the process improves your business’s efficiency and productivity. The best tool for processing delivery notes effectively is Fintelite AI. Fintelite can process large volumes of documents quickly, with over 90% accuracy.
This brings significant benefits: you save time, effort, and costs. Your delivery notes are processed faster and with a high level of accuracy, reducing the need for manual rechecking. However, if you prefer to review your documents, Fintelite offers an editable feature that allows you to modify the results to ensure correctness.
With its user-friendly, up-to-date dashboard, Fintelite simplifies document management. You can also easily export your processed documents to platforms such as Xero, Journal, and XLS, as Fintelite integrates with all of them.
Here’s how Fintelite speeds up the processing of your delivery notes.
That is how Fintelite processes your documents. Easy, right? If you are interested, Fintelite provides a free trial in which you can explore all of its features on the dashboard. If you want a solution that is personalized to your specific needs, you can consult with a Fintelite AI expert for free.
In conclusion, automating delivery notes is essential for improving business efficiency and staying competitive in today’s digital era. If you are looking for effectiveness and productivity, it is time to move to automation.
