In recent years, OCR (Optical Character Recognition) is making waves in business trends. Many businesses have transitioned to using OCR to improve their document processing efficiency. This technology is best known for automatically extracting data from images or PDFs, saving businesses tons of time compared to manual methods. Adopting OCR is a smart move for businesses that want to grow and scale quickly. However, choosing the right OCR is important to achieve the most optimal results. We have explored the best OCR software to use in 2025, and here’s what we found.
Why OCR matters
OCR and manual data entry both process documents, but one is fast and efficient, while the other is slower and more tedious. OCR empowers business efficiency by automating data extraction, transforming paper-heavy workflow into a more streamlined process. As businesses scale, OCR helps them stay ahead and keep up with increasing document volumes with ease.
Things to consider before choosing an OCR tool
With many OCR solutions available now, finding the right one is important. There are several factors you can consider when choosing the best OCR tool that meets your needs.
– Accuracy level: Look for an OCR tool that can extract data while maintaining high accuracy across different document types.
– Compatibility with the use case: Choose software that aligns with your specific needs, whether for supporting transactional flow or bank statement assessment.
– Document coverage: Ensure that the OCR processing solution is able to efficiently handle diverse documents without additional efforts.
– Team support: A responsive and knowledgeable support team helps you troubleshoot issues and maintain smooth operations over time.
Best OCR software for businesses
1. Fintelite
Manually copying and inputting data is indeed easy. But as the workload piles up, it becomes time-consuming and error-prone. Fintelite comes with over 90% accuracy to extract data with consistent precision. Invoices, purchase orders, bank statements, and any document types you need, Fintelite handles them effortlessly. The latest version now also includes built-in fraud detection, spotting digital forgeries that are hard to detect manually.
Key features:
- Flexible integration: Easily integrate our OCR software into your existing workflows with flexible APIs and seamless compatibility across platforms.
- Customizable templates: Define and customize exactly what data to extract, aligning with your specific needs.
- Document Forensic Analysis: Analyze metadata to trace origins, detect changes, and spot signs of forgery indicating fraud.
2. Tesseract OCR
Tesseract OCR is an open-source optical character recognition engine for customization and integration into various projects. It supports multiple languages and provides accurate text extraction for a wide range of applications. Tesseract offers great flexibility and effectiveness in extracting text from images.
Key features:
- Free and open source
- Multi-language supports
3. Adobe Acrobat
While Adobe Acrobat is super popular for its PDF editor features, did you know that it also offers an OCR tool? This OCR tool facilitates easy conversion of documents into fully searchable text. With no extra software to install required, Adobe Acrobat is available to access through a web-based dashboard.
Key features:
- Supports multiple languages
- Accessible to use in browser
4. Abby Finereader
Abby Finereader presents an all-in-one solution to reduce administrative work in managing PDF documents, including OCR feature for text recognition. With its latest AI OCR, Abby Finereader allows greater control in organizing PDFs—whether it’s for digitizing, retrieving, editing, protecting, sharing, or collaborating on documents.
Key features:
- Mobile text scanner
- Comparing content in PDFs
- Annotate and highlight
